KIDSNET information for Healthcare Providers

KIDSNET is Rhode Island's confidential, computerized child health information system. KIDSNET serves families, pediatric providers, and public health programs.

Benefits to You

  • Easy access to important patient medical information, such as immunization records, results from metabolic, hearing, and developmental risk assessments for newborns, and results from lead tests, and to other patient information, such as home visiting and participation in the Early Intervention and WIC Programs.
  • Accurate preventative healthcare histories for new patients. This can be useful when parent or guardian does not have this information.
  • Data for clinical management. Most children’s data are also available to help you manage your patients' care.
  • Less staff time spent on routine requests. For example, you can print immunization records from KIDSNET to meet school requirements.
  • Tools to assist with quality care. KIDSNET allows you to run lists of patients who are behind on immunizations and lead screening, so that you can follow up and order appropriate tests at the next visit. KIDSNET also provides an immunization algorithm that identifies invalid doses, next dose due, and overdue doses.

Cost

There is no cost to participate in KIDSNET. The only equipment required is a computer with access to the Internet. KIDSNET provides postage paid envelopes that is used to mail data and other information to KIDSNET as often as needed.

What You Should Do

All Rhode Island providers who are receiving State Supplied Vaccines (SSV) for individuals younger than 19 years old participate in KIDSNET. Participating in KIDSNET is a simple process for many practices. The process is the same for one or more locations.

Enroll

You must enroll in the SSV program every year using your KIDSNET login (if you are a current user) or your SSV login (if you do not yet have access to KIDSNET). If you see children younger than 19 years old and enroll with your SSV login, you will receive a user agreement to participate in KIDSNET. As part of the enrollment process, all users in the office must sign confidentiality and user agreements.

Get Access

KIDSNET staff will provide you with a user ID and password as well as training on how to access and navigate the web-based system to search for patients, view your patients’ immunization histories, blood lead tests, and other results, and run reports.

Each practice must assign an Office Administrator who is responsible for:

  • Assuring that each user in the office has a user ID and password;
  • Having all users in the office sign a confidentiality and user agreement;
  • Assigning new user IDs and passwords to new staff members; and
  • Terminating user IDs and passwords when a staff member leaves employment.

If the Office Administrator is unavailable to assign a user ID to a new staff member, you can contact KIDSNET for assistance.

Submit Data

KIDSNET will work with your office to collect all demographic and immunization histories for patients in the practice under the age of 19. KIDSNET will also work with you to establish an ongoing process to submit data. There are two ways to submit current immunization data for vaccines given to all patients younger than age 19:

  • Electronic HL7 messages: KIDSNET staff can assist your office in the implementation of HL7 messaging of immunization data. more
  • Data Sheets: KIDSNET staff can provide your office with personalized data sheets that include all state supplied vaccines as well as prepaid envelopes.

Meet the Meaningful Use Immunization Objective

KIDSNET works with practices to test and achieve on-going submission of HL7 immunization messages. The KIDSNET Meaningful Use – Immunization Objective page has information regarding Rhode Island’s capacity to accept HL7 immunization messages and the Registration of Intent form for testing.

Run Reports

KIDSNET is a web-based application that allows providers to generate reports of patients in the practice at any time. There are ten reports available in KIDSNET. The following reports allow registered users to search by specific age group or date range.

  • Patient List: A list of all the children in a practice.

  • Children without a Lead Screening : Children, less then six years of age, who appear on a practice patient list as never having received a lead screening.

  • Children Due for a Second Lead Screening: This report generates a list of patients who have been screened for lead once, with a result < 5 ug/dl, who are due for a second blood lead screening.

  • Children with Blood Lead Level (BLL) results greater than or equal to 5 ug/dl: You can run a full practice report for children <6 years of age or by specific age groups. Screening should continue every three months until the level is below 5 ug/dl.

  • School Eligible: Children in a practice who are turning 5 years of age and are eligible to enter school in September This report can identify children who might need a visit for school physicals, immunizations, and lead screening to meet school entry requirements

  • Immunization: Children in a practice who appear to be past due or missing immunizations based on provider data reported to KIDSNET. You can run this report by specific vaccine type.

  • Newborn Summary: This report lists basic preventive health information from the birth hospital for children born between selected dates and includes: Child Information, Immunization, Hearing Assessment, and Newborn Developmental Risk Assessment.

  • Immunizations Submitted to KIDSNET by other Providers: This report lists Immunizations added to KIDSNET by others such as a RI birthing hospital (Hep B at birth), statewide school clinics (Vaccinate Before You Graduate (VBYG) or Flu Clinic), emergency department, travel clinic, walk-in medical facility, or other location.

  • Seasonal Influenza Reports:

    Children Due for Shot #1: This report includes children who are at least six months of age who have not received a dose of influenza vaccine this flu season.

    Children Due Now or Due Soon for Shot #2: This report lists children who have had a dose of influenza vaccine and need a second dose of vaccine this flu season.